Meetings shall be held quarterly as decided by the Task Force. Special Meetings may be called by the Chairperson or a majority of the members of the Task Force. A quorum is required to hold a meeting or take any action.
If a regular meeting date is changed or a special meeting is called, written notification must be given in advance to members and posted publicly consistent with Sunshine laws and County policy. All meetings shall be conducted in accordance with Robert’s Rules of Order. A quorum shall be constituted by a majority of membership.
Each member shall be entitled to one vote and shall cast that vote on each item requiring action. Proxy votes and absentee ballots shall not be permitted. All items requiring action must be voted on only when a quorum is established. Subject to the exceptions in Chapter 112, Florida Statutes, all members are required to vote on each item requiring action. In accordance with Chapter 112, Florida Statutes, members may occasionally have a conflict of interest that requires the member to abstain from voting and file required documentation to be entered into the meeting minutes. It is recommended that such member also refrain from participating in the discussion of an item on which he or she will abstain from voting. Any abstaining member must make a short statement as to the basis for his or abstention. Consultation with the County Attorney’s Office is recommended prior to the meeting at which such mater will be discussed or voted upon.
The Task Force shall have the responsibilities as set forth in the Citizen Participation Plan concerning the Community Development Block Grant program and Section 73C-23.0041, F.A.C., as amended from time to time. The Task Force will meet to discuss community needs and make recommendations to the Board of County Commissioners. The Task Force is to provide input relative to all phases of the project process and offer recommendations as it deems appropriate.
The Task Force shall be composed of five members appointed by the Board of County Commissioners. Each member shall be a resident of unincorporated Martin County and no less than three members shall be from low to moderate income households as determined by income survey. The Task Force shall be representative of the community with regard to age, sex, race, and length of residence. None of the County Commissioners may be appointed to the Task Force, and only one member may be an employee of the County.
Members shall be appointed for staggered terms of one and two years for initial appointments. All other terms shall be for two years.
Members who miss more than 50% of regularly scheduled meetings in a given calendar year, regardless if such absence is excused or unexcused, will be automatically removed from the Task Force. Absences from emergency or special called meetings will not be recorded against a member in calculating percent of absences. The Task Force will review attendance on an ongoing basis. Vacancies that occur during a term shall be filled as soon as reasonably possible. An appointment to fill a vacated term is not included as a term for purposes of counting consecutive terms. A member resigning from the Task Force shall submit written notice of resignation to the Housing Program designee.
Upon majority vote of members present, the Task Force may ask the Board of County Commissioners to replace a member (including Officers) whose conduct does not reflect the conduct or professional administration of the purpose and function of the Task Force. Any member may be removed from their position for any reason by majority vote of the Board of County Commissioners.